Create New Revisions in Revit
You can use Ideate BIMLink to easily create new sequence revisions in Revit. Create them by adding a NEW value in the Id column in an Excel file created from the Revit Sample Link Files with Ideate BIMLink called, “Revisions-Create-NEW.”
If this method seems familiar, it’s because it is like the methods used to create new elements, as described in this Help file: Create New Rooms or Spaces in Revit using Excel in BIMLink. Synchronizing revision data across linked files is easy this way.
Here are Step-by-Step Instructions
Review Revision Sequences in Parent File
1. Open a project using Revit. Note: If your project has linked files, choose the project that represents the primary source of the revision data for the project.
2. Go to the “View” tab in Revit and click on the Revision button from the Sheet Composition panel on the right.
3. Take a look at all the Revision sequences. Sequences that have been issued, as indicated by a checkmark under “Issues” cannot be edited (See image below). If needed, you can uncheck that box before using Ideate BIMLink. These are the fields you can edit for Revisions that are not Issued: Date, Description, Issued, Issued to, and Issued by.
Next, Edit the Revision Data in the Parent File
- Launch Ideate BIMLink
- Click “Load Revit Sample”
- Pick the built-in link “Revisions” from the sample list
- Review the Properties and click “OK” to go back to the main dialog
- Click “Export Revit Elements to Excel” and open the Excel file.
- From here, you can edit any data in a white cell. Remember, only un-issued Revit Revisions can be edited. We recommend that you do not edit this property if you are trying to edit other properties from the same sequence.
- Click “Save.” Hit the “Import Excel Values into Revit” button in Ideate BIMLink to accept and finalize the changes.
- If earlier in the process you made a change to “Issued,” either go into Ideate BIMLink to edit the property or manually re-set the property via the Revision button in Revit.
Now, Copy the Revision Data to a Linked File
With the Revision data setup to your standards, enhance collaboration across disciplines by using the same data to create matching data in another file.
Below are instructions (we assumed that the Revision sequences have not yet been setup.)
- Open the Revit project file into which you’d need to copy the Revision sequences defined within the original ‘parent’ file
- Start Ideate BIMLink
- Click “Load Sample”
- Select “Revisions” from the sample list
- Reviewing the Properties, click “OK” and return to the main dialog
- Save the results to a new Excel file by clicking “Export” and open that file.
- Copy the Excel data from the original file to the new file. See the image below. NOTE: DON’T copy the data from Column A, B, or C
- In Column A, type in “NEW” for each Revision sequence you want to create with this second Revit project file. Column B and C values will be automatically setup by Revit during the import process
- Hit “Save” and then
“Import” in Ideate BIMLink to complete the changes.
Related Topics:
Manage Revit Sheet-based Revisions
It is inevitable that you will need to create sequence revisions. Revit along with Ideate BIMLink make the process easy.
Browse our website to learn about the many ways to use Ideate BIMLink to simplify data revisions; Revit data is exported to Excel for easy editing, and then the revised data is imported back into Revit with ease.
What is a Named User license?
A Named User license is assigned to one specific person rather than shared across a network. For a step-by-step walkthrough, see the Graitec Licensing Help Center - Named User.
Are Ideate Suites replacing Ideate Software Bundles?
Yes. Going forward, Ideate Suites replace Ideate Software Bundles.
What's the difference between the Ideate Software Bundle and the Ideate Suite?
Both include the same five tools: IdeateApps, Ideate BIMLink, Ideate Explorer, Ideate Sticky and Ideate StyleManager.
- Bundle: Each tool is licensed separately, so different people can work in different tools at once. For example, with one Bundle, five people could each use a different tool at the same time.
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Will my team need more licenses?
If several people on your team use different Ideate tools at the same time, you may need more than one Suite license. Contact us and we'll review your team's usage and help you choose the right setup.
Can I still buy an Ideate Software Bundle?
No. Bundles are no longer available for purchase. New purchases are offered as follows:
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- Enterprise Suite: Network Cloud Floating
- Active Host: Network Cloud Floating
- Automation: Network Cloud Floating
- Individual products: Named User or Network Cloud Floating (IdeateApps, Ideate BIMLink, Ideate Explorer, Ideate Sticky, and Ideate StyleManager)
Can I still buy IdeateApps, BIMLink, Explorer, Sticky, or StyleManager individually?
Yes. Individual products are available as Named User or Cloud Floating licenses until the new product lineup launches with the next major release, expected mid-2027.
Will floating (network) licenses still be available?
Yes. FlexLM remains available for organizations with security requirements, such as environments without internet access. FlexLM is not available through the online store, so please contact your account manager to purchase.
My organization has strict security requirements or no internet access. Can I still get a FlexLM license?
Yes. FlexLM remains available for organizations with security requirements, such as environments without internet access. FlexLM is not available through the online store, so please contact your account manager to purchase.
I'm an existing customer. What happens to my current license/s?
Your existing Ideate Software subscription is moving to our new licensing system at no cost. Your license quantities and expiration dates stay the same.
- Standalone licenses become Named User licenses. Set up your Named Users in the Graitec Advantage Portal.
- Cloud Floating (network) licenses become Network Cloud Floating Suite licenses. Deploy the latest release as you have in the past, using the new license code in your migration email.
- Each Ideate Software Bundle becomes an Ideate Suite.
To keep using Ideate, update to the latest release and activate your new license by March 31, 2027. Older Ideate licenses will stop working in Q2 2027.
Using Ideate with Revit 2022 or earlier? Contact ideatesupport@graitec.com to review your options. For account questions, contact sales@ideatesoftware.com.
I have a Bundle today. What will I receive when I move to the new licensing?
Conversions are one for one. Each Ideate Software Bundle becomes one Ideate Suite, and each network Bundle becomes one Network Cloud Floating Suite. Your license quantities and expiration dates stay the same.
Where do I manage my licenses?
In the Graitec Advantage Portal. Based on customer requests, starting with the latest Ideate release, license management and license usage information are handled in Graitec Advantage, outside of Revit. We recommend bookmarking the portal.
- Named User licenses: Assign licenses to people on your team in Graitec Advantage.
- Cloud Floating Suite licenses: Deploy the latest release with your new license code as you have in the past, then manage licenses in Graitec Advantage.
Watch the Graitec Advantage walkthrough
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Yes. There's no limit on the total number of transfers, but each license can be transferred up to two times within a 30-day period.
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Each product on your order is issued as its own license once your order is processed. To try a product before buying, contact us to request an evaluation license.
I want to try the Graitec AI Assistant now, but I don’t have my new license code yet. What should I do?
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New customers: The Graitec AI Assistant isn’t available in the Ideate trial. Contact your Graitec sales representative to request an evaluation license or purchase a 6-month subscription.
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