Revision in Revit with Ideate BIMLink
Use Ideate BIMLink to create new Revision sequences in Revit by adding a NEW value in the Id column within an Excel file created from the Revit Sample Link Files with Ideate BIMLink, “Revisions-Create-NEW.”
This method is similar to those used to create new elements, such as Create New Rooms or Spaces in Revit using Excel in BIMLink, and it is an excellent way to synchronize revision data across linked files.
Reviewing the Revision Sequences in the Parent File
- Open a project in Revit. For projects with linked files, choose the primary source of the revision data.
- From the “View” tab in Revit, select “Revision” from the “Sheet Composition” panel.
3. Review all Revision sequences, noting that sequences that have been issues are not editable. If needed, uncheck “Issued” before using Ideate BIMLink. Fields that will be editable for Revisions that are not Issued are: Date, Description, Issued, Issued to, and Issued by.
Editing Revision Data in the Parent File
- Launch Ideate BIMLink.
- Select “Load Revit Sample.”
- Select the built-in link called “Revisions.”
- After reviewing the Properties, hit “OK.”
- Save the results to Excel by selecting “Export Revit Elements to Excel.” Open the Excel file.
- Edit data within a cell that is white. Reminder: Only unissued Revit Revisions can be edited. Due to the nature of the Issued property, we don’t recommend that you edit this property if you are also trying to edit other properties from the same sequence.
- Save the Excel changes and then select “Import Excel Values into Revit” in Ideate BIMLink to complete the changes.
- If you made any changes to the “Issued,” you should either 1) use Ideate BIMLink to edit only this property, or 2) manually reset the property via the Revision button in Revit.
Coping Revision Data to a Linked File
With Revision data setup to your standards, use the same data to create matching data in another file. In the instructions below, we assumed that the Revision sequences have not been setup.
- Open the Revit project file into which you’d like to mirror the Revision sequences defined in the original parent file.
- Launch Ideate BIMLink.
- Select Load Sample.”
- Select the built-in link, “Revisions.”
- After reviewing the Properties, hit “OK.”
- Hit “Export” to save the results to a new Excel file. Open that Excel file.
- Copy the Excel data from the original file to the new file. NOTE: Don’t copy the data from Column A, B, or C.
- In Column A, write “NEW” for each new Revision sequence to be created within this second Revit project file. The values for Column B and C will automatically be by Revit during import.
- Save the Excel changes and then select “Import” in Ideate BIMLink to complete.
What is a Named User license?
A Named User license is assigned to one specific person rather than shared across a network. For a step-by-step walkthrough, see the Graitec Licensing Help Center - Named User.
Are Ideate Suites replacing Ideate Software Bundles?
Yes. Going forward, Ideate Suites replace Ideate Software Bundles.
What's the difference between the Ideate Software Bundle and the Ideate Suite?
Both include the same five tools: IdeateApps, Ideate BIMLink, Ideate Explorer, Ideate Sticky and Ideate StyleManager.
- Bundle: Each tool is licensed separately, so different people can work in different tools at once. For example, with one Bundle, five people could each use a different tool at the same time.
- Suite: One license covers all five tools for one person at a time. That person can move freely between every tool. While they're using the Suite, it isn't available to anyone else on that license until they finish.
A Named User Suite is assigned to one specific person. A single Network Cloud Floating Suite can be shared across your team, one person at a time.
Will my team need more licenses?
If several people on your team use different Ideate tools at the same time, you may need more than one Suite license. Contact us and we'll review your team's usage and help you choose the right setup.
Can I still buy an Ideate Software Bundle?
No. Bundles are no longer available for purchase. New purchases are offered as follows:
- Ideate Suite: Named User or Network Cloud Floating
- Enterprise Suite: Network Cloud Floating
- Active Host: Network Cloud Floating
- Automation: Network Cloud Floating
- Individual products: Named User or Network Cloud Floating (IdeateApps, Ideate BIMLink, Ideate Explorer, Ideate Sticky, and Ideate StyleManager)
Can I still buy IdeateApps, BIMLink, Explorer, Sticky, or StyleManager individually?
Yes. Individual products are available as Named User or Cloud Floating licenses until the new product lineup launches with the next major release, expected mid-2027.
Will floating (network) licenses still be available?
Yes. FlexLM remains available for organizations with security requirements, such as environments without internet access. FlexLM is not available through the online store, so please contact your account manager to purchase.
My organization has strict security requirements or no internet access. Can I still get a FlexLM license?
Yes. FlexLM remains available for organizations with security requirements, such as environments without internet access. FlexLM is not available through the online store, so please contact your account manager to purchase.
I'm an existing customer. What happens to my current license/s?
Your existing Ideate Software subscription is moving to our new licensing system at no cost. Your license quantities and expiration dates stay the same.
- Standalone licenses become Named User licenses. Set up your Named Users in the Graitec Advantage Portal.
- Cloud Floating (network) licenses become Network Cloud Floating Suite licenses. Deploy the latest release as you have in the past, using the new license code in your migration email.
- Each Ideate Software Bundle becomes an Ideate Suite.
To keep using Ideate, update to the latest release and activate your new license by March 31, 2027. Older Ideate licenses will stop working in Q2 2027.
Using Ideate with Revit 2022 or earlier? Contact ideatesupport@graitec.com to review your options. For account questions, contact sales@ideatesoftware.com.
I have a Bundle today. What will I receive when I move to the new licensing?
Conversions are one for one. Each Ideate Software Bundle becomes one Ideate Suite, and each network Bundle becomes one Network Cloud Floating Suite. Your license quantities and expiration dates stay the same.
Where do I manage my licenses?
In the Graitec Advantage Portal. Based on customer requests, starting with the latest Ideate release, license management and license usage information are handled in Graitec Advantage, outside of Revit. We recommend bookmarking the portal.
- Named User licenses: Assign licenses to people on your team in Graitec Advantage.
- Cloud Floating Suite licenses: Deploy the latest release with your new license code as you have in the past, then manage licenses in Graitec Advantage.
Watch the Graitec Advantage walkthrough
Can I transfer a Named User license to another person?
Yes. There's no limit on the total number of transfers, but each license can be transferred up to two times within a 30-day period.
How are licenses issued?
Each product on your order is issued as its own license once your order is processed. To try a product before buying, contact us to request an evaluation license.
I want to try the Graitec AI Assistant now, but I don’t have my new license code yet. What should I do?
Existing customers: We’re delivering new license codes to existing subscribers on a rolling basis over the next few weeks. If you need access sooner, contact your Graitec sales representative.
New customers: The Graitec AI Assistant isn’t available in the Ideate trial. Contact your Graitec sales representative to request an evaluation license or purchase a 6-month subscription.
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