July

8

2020

For any Revit user who works on workshared-enabled projects, managing the workset assignment for model elements is tedious work. For starters, the settings for the current workset is located at the bottom of the screen in Revit, making it easy to ignore. Since Revit does not use layers and colors (generally speaking) for elements, you may not realize that you are placing model-elements on the incorrect workset. As you place more and more elements on the incorrect workset, you find out that backtracking is time consuming and error prone, especially when you are isolating elements graphically to look for workset anomalies.

Manage Workset Assignments

Common Workaround

A common workaround to address model elements that have been placed on the incorrect workset is to create a series of 2D and 3D views that only display one workset per view. When reviewing elements in that view, we are looking for model elements that do not belong in that view. This would indicate elements that are on the incorrect workset. For example, if we isolate a workset called FF&E in a 3D view, we are looking for non-FF&E model elements, such as structural floors, mechanical equipment, etc. When we find those elements, we can then select them and move them to their respective workset.

While this method does work for auditing the workset assignment for model-based elements, it may be nearly impossible to see smaller elements, as they tend to get buried within the larger elements. Trying to account for all elements would require many QC views and hours of auditing.

Manage Workset Assignments

A Better Solution: Use Ideate BIMLink

Thankfully, we have Ideate BIMLink to assist us with this challenge.

Ideate BIMLink reports both editable and non-editable workset assignment for elements, so users can perform QA/QC tasks of workset assignment using Excel. When necessary and applicable, the workset assignment for model elements can be changed in Excel and then pushed back into the Revit model. This process does not require the use of special 2D and 3D views. In this case, all the viewing and editing is done from a data perspective, which is much easier, faster, and more accurate.

Manage Workset Assignments

Step-by-Step Instructions

The process for this workflow would look something like this:

  1. In Ideate BIMLink, navigate to the …\Quality Control sub-folder
  2. Select the link called QC-MC-Workset
  3. If necessary, under the Properties Tab, add or remove any parameters that will assist you with your QC tasks. For example, you may want to add Level: Name and/or Room: Name so that you can identify the level and room reference for certain elements, if applicable (example: Scope boxes do not have level nor room assignments, but Furniture may have level and room assignments)
  4. If necessary, under the Categories tab, remove any categories that you wish not to export for quality control and editing purposes
  5. If necessary, under the Filters Tab, add or remove any filters that will help you export only the data you want to view and edit
  6. Under the Link tab, verify that Export with dropdown values is checked. This will ensure that you get an accurate export list of project worksets. In addition, it is recommended that if you make any changes to the link definition, give it a new name so that it is not confused with the original link definition that ships with Ideate BIMLink
  7. Export the data to Excel 
  8. Review the workset assignment for each model element and make all necessary changes
  9. Import the data using Ideate BIMLink
  10. Review all changes in the summary windows and then click Import to commit to the changes

It is important to note that while this blog post focuses on changing the workset assignment for model-elements, the process for exporting, reviewing, and changing model data using Ideate BIMLink is essentially the same.

To learn more about this process, be sure to watch this video.

It is also possible to manage worksets with Ideate Explorer. Here are links to our online Help file and a recorded webinar with details:

Visit our website for more information on our Revit productivity tools. Give them a try with a free trial version, or subscribe today


About the Author

Sash Kazeminejad - AIA, LEED AP - Customer Success Manager
Sash earned his Master of Architecture from Montana State University and is a California registered architect, LEED Accredited Professional. He has extensive experience in project management; BIM management; design for architectural firms in California, Montana, and Oregon; and leading classroom and online BIM training. He provides consulting, sales, support, and training solutions to AECO customers around the globe. Find Sash on LinkedIn.

 

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July

2

2020

While designing structures to be safe and stable, structural engineers deal with large models that contain detailed elements. Managing the details of elements in Revit can be tedious, time consuming and risky if they are not properly coordinated. Use Ideate BIMLink instead, and you can pull the Revit data into Excel, easily make changes, quickly verify the accuracy of the updates, and push it all back into Revit within just minutes. 

Tasks: Data Extractions/Imports and Level and Grid Comparisons

Save 10 Hours Per Project Using Ideate BIMLink to Extract/Import Coordinate Data and Confirm Level and Grid Information

Learn More

We have several resources available online that can help you get the most out of Ideate BIMLink:

Similar Posts

This post is the eighth in a series related to the results of our survey of architecture, engineering, construction, and building-owner companies. Our previous posts covered the time savings possible by using Ideate BIMLink to:

  1. Manage Revit sheets 
  2. Create and modify rooms and areas
  3. Swap structural framing instances
  4. Coordinate spaces & rooms and audit & fix device elevation
  5. Compile quantity takeoffs, assign assembly codes, and swap types
  6. View and revise tasks
  7. QA/QC doors, hardware, and other elements

Keep an eye out for our next blog post, which will cover coordinating survey data and height data for virtual design and construction usage. And check out our Ideate BIMLink ROI web page, where we separated the time savings data by discipline.

Contact us if you have any questions. We look forward to hearing from you. 

Visit our website for more information on our Revit productivity tools. Give them a try with a free trial version, or subscribe today


About the Author

Sash Kazeminejad - AIA, LEED AP - Customer Success Manager
Sash earned his Master of Architecture from Montana State University and is a California registered architect, LEED Accredited Professional. He has extensive experience in project management; BIM management; design for architectural firms in California, Montana, and Oregon; and leading classroom and online BIM training. He provides consulting, sales, support, and training solutions to AECO customers around the globe. Find Sash on LinkedIn.

 

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June

25

2020

For some large architectural and interior design firms, the need to schedule and tag room location information, such as room name and room number as part of their furniture, fixtures, and equipment (FF&E) package, is essential to their workflows. While this workflow generally works for projects that use the same Revit model for both core/shell and FF&E, getting Revit to report the room location of FF&E items, where the rooms are associated with a linked Revit model, will not work. This is because Revit is unable to schedule the location of FF&E items when the rooms are not in the same model as the FF&E. 

Adding Linked Rooms

Common Workaround

A common workaround for this workflow is to create custom shared parameters for the room information and associate those parameters to Revit categories that are associated with FF&E, such as furniture, furniture systems, lighting fixtures, and more. The shared parameter creation process is very straightforward, but gathering the room location information to input into the custom shared parameters is a manual process that can be painful, especially if there are thousands of FF&E items.

A Better Solution: Use Ideate BIMLink

Thankfully, we can easily gather the room location information for FF&E using Ideate BIMLink and push those values into custom shared parameters for the purpose of scheduling and tagging. A process that once took hours or days to complete can now be accomplished in minutes.

Adding Linked Rooms

Step-by-Step Instructions

The process for this workflow would look something like this:

  1. Create custom Shared Parameters for Room Name and Room Number.
  2. Create custom Tags that include data such as Mark or Type Mark and the custom Room Name and Room Number Parameters.
  3. Add the custom Project Shared Parameters to your Revit templates and projects and map those Parameters to the appropriate FF&E categories (Furniture, Furniture Systems, Lighting Fixtures, etc.)
  4. Create a Quality Control (QC) Schedule using Revit’s Multi-Category Schedule option that lists all of your FF&E items. Consider filtering your Schedule to only show items that are part of the FF&E package. In addition, add your custom Project-Shared Parameters for the Room Name and Room Number and add the native Room: Name and Room: Number Parameters as well. These values will be blank in your Schedule, especially if the rooms for the FF&E are part of a linked Revit model, such as the core and shell file.
  5. Using Ideate BIMLink, create a new link from your QC Schedule, which will automatically build a list of the Parameter data you want to export to Excel. You should notice that Ideate BIMLink displays values for the Room: Name and Room: Number Parameters. Revit does not display this.
  6. Once the link has been created in Ideate BIMLink, you can export that data to Excel and copy the relevant data from the Room: Name and Room: Number Parameters over to the custom Room Name and Room Number Parameters.
  7. Save the results and import the data back in using Ideate BIMLink. Your custom Parameters should now have the values displayed in the QC Schedules, the Tags themselves (if you tagged your FF&E), and in the Properties palette of the selected elements.

It is important to note that while this blog post focuses on gathering linked Room data to push into custom Room parameters for FF&E, the process of gathering data to push into custom parameters works for many other categories.

To learn more about this process, be sure to watch this video.

 For related blog posts and videos, be sure to check out:

•    Similar Blog Post: Using Ideate BIMLink to Push To & From Room Data into Door Tags
•    Webinar Recording: Parameter Primer Part 1
•    Webinar Recording: Parameter Primer Part 2

Visit our website for more information on our Revit productivity tools. Give them a try with a free trial version, or subscribe today


About the Author

Sash Kazeminejad - AIA, LEED AP - Customer Success Manager
Sash earned his Master of Architecture from Montana State University and is a California registered architect, LEED Accredited Professional. He has extensive experience in project management; BIM management; design for architectural firms in California, Montana, and Oregon; and leading classroom and online BIM training. He provides consulting, sales, support, and training solutions to AECO customers around the globe. Find Sash on LinkedIn.

 

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June

19

2020

Architects, engineers and interior designers who use Revit software can save a significant amount of time by using Ideate BIMLink for quality control tasks. No longer will you have to check elements one by one. Instead, you can pull all the data from the Revit file into Excel, easily review it and make corrections, and then push it all back into Revit to instantly update your model.   

Tasks: Quality Control

Learn More

We have several resources available online that can help you get the most out of Ideate BIMLink:

Similar Posts

This post is the seventh in a series related to the results of our survey of architecture, engineering, construction, and building-owner companies. Our previous posts covered the time savings possible by using Ideate BIMLink to:

Keep an eye out for our next blog post, which will cover extracting coordinate data as well as comparing levels and grids. And check out our Ideate BIMLink ROI web page, where we separated the ROI data by discipline.

Contact us if you have any questions. We look forward to hearing from you. 

Visit our website for more information on our Revit productivity tools. Give them a try with a free trial version, or subscribe today


About the Author

Sash Kazeminejad - AIA, LEED AP - Customer Success Manager
Sash earned his Master of Architecture from Montana State University and is a California registered architect, LEED Accredited Professional. He has extensive experience in project management; BIM management; design for architectural firms in California, Montana, and Oregon; and leading classroom and online BIM training. He provides consulting, sales, support, and training solutions to AECO customers around the globe. Find Sash on LinkedIn.

 

Read More

June

17

2020

Revit software includes a basic tool that allow users to create MEP Spaces from Architectural Rooms. These rooms are typically contained within a Revit linked model. However, this built-in automatic space creation tool is quite limited and not very customizable.

MEP Space Information  - Problem

The Solution: Ideate BIMLink 

Using Ideate BIMLink, you can easily create hundreds of spaces from rooms on different levels, all at the same time. You can also modify the space naming and space numbering at the same time to match your project standards. Plus, you can review and share ANY room-based property into the relevant space-based property.

MEP Space Information - Solution

Workflow Overview

Ideate BIMLink is delivered with two library link definitions to make quick work of this process.

Browse to the Ideate BIMLink library links named Rooms-to-Spaces and Rooms-to-Spaces_CREATE and modify the properties to meet your specific needs. Export both link definitions to the SAME spreadsheet, and then copy the needed Room information from the Room-to-Spaces worksheet tab over to the Rooms-to-Spaces_CREATE worksheet tab. Fill out column A (Element ID) with the word NEW, and then import the Rooms-to-Spaces_Create worksheet tab back into Revit via Ideate BIMLink. Copying the same coordinate information from the Room locations will allow Ideate BIMLink to create placed Spaces in the same location. Both models must be using the SAME coordinate system.

MEP Space Information - Workflow Overview

To learn more about this process, be sure to watch this video.

Visit our website for more information on our Revit productivity tools. Give them a try with a free trial version, or subscribe today


About the Author

Richard W. Taylor, Associate AIA – Technical Evangelist 
Richard has more than 30 years of experience working for companies that develop architectural and engineering software solutions, such as Intergraph, Bentley, and Autodesk. He has over 20 years of Revit experience, and he was part of the original development of Revit while at Revit Technology Corporation. He worked for 12 years at Autodesk, where he presented, taught, and worked to improve features in Revit. Richard holds both a Bachelor of Science in Architectural Studies and Master of Architecture from the University of Nebraska, Lincoln. As Technical Evangelist, Richard works with AECO clients worldwide, developing and consulting on BIM solutions. Find Richard on Twitter and LinkedIn.

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