ROI: Making the Case for Purchasing Plug-in Software
Software. It is a huge part of how we get through our days, and its usage continues to grow at an exponential rate.
Processes that now take minutes or hours once took days or weeks. The future of software continues to be big, and it continues to radically change our landscape.
Third-Party Software Defined
Third-party software is a major industry within the software development market. It typically runs inside or side-by-side software from the first party (the OEM software developer). In many cases, the first party opens its Application Programming Interface (API) up to third-party developers, so they can develop additional software that enhances the original.
Ideate Software’s Third-Party Software
Ideate Software focuses on improvements and workflow enhancements to Autodesk Revit software. We currently offer five Revit plug-in products that helps users simplify their Revit data challenges. As we like to say, we focus on the “I” in BIM, since we do a deep dive into the Revit API to expose important features and new workflows for customers to use on their Revit-based projects.
Charting a Business Case for Third-Party Software
Deciding to procure software such as ours requires thoughtful analysis, both from a usability perspective and an acquisition perspective. For example, when analyzing your current software, you need to understand:
- Your current needs
- The tasks you perform to meet current needs
- How you complete those tasks
- The amount of daily and weekly effort (hours and cost) it takes to complete those tasks
- The time and cost savings will result if you acquire third-party tools
- Who will use the third-party software
One of the best ways to complete this analysis is by charting a business case in a format that is easy for everyone to understand, from end users to the decision makers. With everything laid out in this form, proposing solutions for buy-in will be easy, because the ROI on cost and time will be apparent.
Getting Buy-in from End Users and Decision Makers – An Example
One great example comes from Gautam Shenoy at Steinberg-Hart. After the Ideate Software team demonstrated IdeateApps to him and his Revit users, Gautam went to work putting together a needs analysis of each of the nine tools that come with IdeateApps. Once completed, the results were compelling, and the ROI potential was immediately apparent.
Gautam presented his analysis to the decision-makers in his firm and got instant approval to add IdeateApps to their Ideate Software collection. Here is an example of the business case analysis that Gautam created for IdeateApps:
Although a cost for manual time vs. app-driven time was not identified in his analysis, the difference in effort between the two was drastic enough that anyone reading the chart would understand that the ROI is huge. Also, information in the Notes column explained the issues in more detail, making the case for the procurement of IdeateApps even stronger.
If you are looking for solutions to workflow challenges and are in the market to purchase third-party software such as Ideate Software solutions, leveraging a chart like this will help you understand the value and validate your claims, as you will easily be able to identify the cost and time savings.
Contact Us
If you have any ideas to share, such as how your office goes about procuring software solutions, we would love to hear from you. We always welcome comments, suggestions, and feedback.
What is a Named User license?
A Named User license is assigned to one specific person rather than shared across a network. For a step-by-step walkthrough, see the License Wizard section of the Graitec Licensing Help Center.
Are Ideate Suites replacing Ideate Software Bundles?
Yes. Going forward, Ideate Suites replace Ideate Software Bundles.
What's the difference between the Ideate Software Bundle and the Ideate Suite?
Both include the same five tools: IdeateApps, Ideate BIMLink, Ideate Explorer, Ideate Sticky and Ideate StyleManager. What changes is how many people can use them at the same time.
- Bundle: Each tool is licensed separately, so different people can work in different tools at once. For example, with one Bundle, five people could each use a different tool at the same time.
- Suite: One license covers all five tools for one person at a time. That person can move freely between every tool. While they're using the Suite, it isn't available to anyone else on that license until they finish.
A Named User Suite is assigned to one specific person. A Cloud Floating Suite can be shared across your team, one person at a time.
Will my team need more licenses?
If several people on your team use different Ideate tools at the same time, you may need more than one Suite license. Contact us and we'll review your team's usage and help you choose the right setup.
Can I still buy an Ideate Software Bundle?
No. Bundles are no longer available for purchase. New purchases are offered as follows:
- Ideate Suite: Named User or Cloud Floating
- Enterprise Suite: Cloud Floating
- Active Host: Cloud Floating
- Automation: Cloud Floating
- Individual products: Named User or Cloud Floating (IdeateApps, Ideate BIMLink, Ideate Explorer, Ideate Sticky, and Ideate StyleManager)
Can I still buy IdeateApps, BIMLink, Explorer, Sticky, or StyleManager individually?
Yes. Individual products are available as Named User or Cloud Floating licenses.
Will floating (network) licenses still be available?
Yes. Cloud Floating licenses are available for Ideate Suite, Enterprise Suite, Active Host, individual products, and Automation.
My organization has strict security requirements or no internet access. Can I still get a FlexLM license?
Yes. FlexLM remains available for organizations with security requirements, such as environments without internet access. FlexLM is not available through the online store, so please contact your account manager to purchase.
I'm an existing customer. What happens to my current license/s?
Your existing Ideate Software subscription is moving to our new licensing system at no cost. Your license quantities and expiration dates stay the same.
- Standalone licenses become Named User licenses. Set up your Named Users in the Graitec Advantage Portal.
- Cloud Floating (network) licenses become Cloud Floating Suite licenses. Deploy the latest release as you have in the past, using the new license code in your migration email.
- Each Ideate Software Bundle becomes an Ideate Suite.
To keep using Ideate, update to the latest release and activate your new license by March 31, 2027. Older Ideate licenses will stop working in Q2 2027.
Using Ideate with Revit 2022 or earlier? Contact ideatesupport@graitec.com to review your options. For account questions, contact sales@ideatesoftware.com.
I have a Bundle today. What will I receive when I move to the new licensing?
Conversions are one for one. Each Ideate Software Bundle becomes one Ideate Suite, and each network Bundle becomes one Cloud Floating Suite. Your license quantities and expiration dates stay the same.
I have several products that renew on different dates. How will that be handled?
We're finalizing how to handle accounts with multiple renewal dates. Contact sales@ideatesoftware.com and we'll review your account with you.
Where do I manage my licenses?
In the Graitec Advantage Portal. Based on customer requests, starting with the latest Ideate release, license management and license usage information are handled in Graitec Advantage, outside of Revit. We recommend bookmarking the portal.
- Named User licenses: Assign licenses to people on your team in Graitec Advantage.
- Cloud Floating Suite licenses: Deploy the latest release with your new license code as you have in the past, then manage licenses in Graitec Advantage.
Watch the Graitec Advantage walkthrough
Can I transfer a Named User license to another person?
Yes. There's no limit on the total number of transfers, but each license can be transferred up to two times within a 30-day period.
How are licenses issued?
Each product on your order is issued as its own license once your order is processed. To try a product before buying, contact us to request an evaluation license.
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