Number Revit Sheet Sets

Most building departments have rigorous graphic standards checklist requirements that must be met before a permit can be reviewed. In New York City, as well as many other jurisdictions, this checklist includes the need to number your sheet set with the page number and total number of sheets within the title block, as shown below. Follow these steps and or watch this video to automatically number your sheet set.

Revit sheet number of total sheet set.

In the following example we will use the sample file called “Commercial_Sample_Project” that ships with Revit to automatically add a sheet number and total number of sheets value to the title block.

Create a Sheet List

Ideate ReNumber can be used within a Schedule, View List, or Sheet List to automatically edit instance properties in the order they are listed. In the example below we will update the existing Sheet List to include the “Checked By” parameter which is referenced by an out-of-the-box rule within Ideate ReNumber. The use of this system (built-in) parameter in the example below lets us skip over the need to first create a custom shared parameter.

  1. Use File>Open>Sample Files in Revit to open the file called “Commercial_Sample_Project”.
  2. Open the Schedule called “Sheet List”.
  3. On the Properties palette, select Fields>Edit…
  4. Add the property called “Checked By” to the schedule.
  5. Switch to the Sorting tab within the Schedule properties and check the “Grand Totals” checkbox to display the total number of sheets in the list. This value will be referenced in the next section as the Total in Set.

If you are using the “Checked By” property for its intended purposed in your own projects, you will want to create your own shared parameter instead as described in Update the Title Block section

Use Ideate ReNumber in a Schedule View

Ideate ReNumber can now be used to automatically update the value of the “Checked By” parameter when used within this schedule view.

Load Bonus Rules for Ideate ReNumber

  1. Select the … button to the right of the Rule drop-down menu as shown above.
  2. From the Manage Rules dialog, select the Import button.
  3. Browse to the Bonus Rules folder and select the rule called “Sheets — 1 of ##”
  4. Select OK, then on the main dialog, fill out the value for the Total in Set.
  5. Close Ideate ReNumber.

Now that the values for the “Checked By” parameter have been automatically filled out, the next step is to Update the Title Block so that this value can be displayed.

Update the Title Block

The “Sheets — 1 of ##” rule automatically fills out the “Checked By” value, but until that value is displayed in the title block our work is not yet done. In this next section we will update the title block family to review the use of the parameter in a label and adjust the text accordingly.

  1. Select the title block from a sheet view or from the project browser, then pick the option to edit the family.
  2. In this family, which is called “E1 30x42 Horizontal.rfa” the “Checked By” parameter is already referenced by the label as shown. If you want to select another system or shared parameter in your own file, you need to ensure it is referenced by a label within the title block family.
  3. For clarity, in this family, select the text, shown in yellow below, and edit the text to say “Sheet Number”.
  4. Save the changes to the family and reload back into the sample project file.

Now you should see the title block information displayed as required for permitting. If you want to use another system or shared parameter to hold this value, you will need to complete the optional step below and edit the rule. The parameter MUST be a shared parameter or a built-in parameter, liked “Checked By” in order to display in the title block family.

Edit the Revit title block to show number of sheets

Edit the Rule (Optional)

If you want to use a parameter other than “Checked By” you will need to edit the title block, as noted above, and also to edit the ReNumber rule. In this last (optional) section we will edit the existing rule, make a duplicate, and then edit this rule to fill out a different parameter. To edit the ReNumber rule:

  1. Select ReNumber from the Ideate Software tab to begin.
  2. Select the … button to access the Manage Rules dialog.
  3. Select the existing rule called “Sheets — 1 of ##” from the list and then select the Duplicate button.
  4. Rename this new rule as desired.
  5. Edit the Target Parameter to use the desired shared or system sheet parameter.
  6. Close the edit Rule dialog and repeat the steps to Use Ideate ReNumber in a Schedule View with this new rule.
  7. Remember to add this parameter to your Sheet List.

Watch this corresponding video.

Customize the sheet rule in Ideate ReNumber

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